In this help and information tutorial you will learn how to send an email to your Distance Learning Instructor for the most efficient communication.
Step 01: Your Email Address should reflect your name.
firstname.lastname@example.org - this email addresses reflects a name
email@example.com - this email address does NOT reflect a name
Note: If your email does not reflect your name consider creating a new email account or using your parents email
Step 02: You should complete the subject line of your email with the following information:
- Unit # or name
- Lesson # or name
- summary of context of email
an example of a good subject line for an email about a question from a student in a Health 8 class: "Health 8 Unit 4 Question"
Step 03: Emailing for someone else
If you are submitting an email on behalf of someone else (ex. your child) please include the students full name in the subject line.
Step 04: Attachments
When including attachments to your email, name the attached file with the proper assignment or assessment name.
an example of a good file name for a Health 8 Unit 4 Lesson 2 assignment submission: Health8Unit4Lesson2-JohnSmith
Note: Unless instructed otherwise, please save all attachments as PDF's
Step 05: Salutations
Begin your email with a proper salutation or greeting to your teacher:
"Good Morning Mrs. Marsh" or "Hello Mrs. Marsh"
Step 06: Body of the Email
- If you have a question please be specific with identifying your question. You must also include the unit, lesson, and assignment you are working on.
- Ex. "I have a question about Unit 4 in Health 8 Lesson 2. This is the assignment where I am asked to create a healthy eating plan. Would you like me to create that for 6 days or 1?"
- Specify what you are handing in, Do NOT send blank emails with your attachments
Step 07: Ending your Email
Please finish your email by thanking your teacher and including your full name.
Step 08: Email tone
If you are upset or are concerned please consider your tone of your email. Take time to reflect before you send an email that you have misinterpreted. A phone call where we can problem solve together maybe a better solution
If you are upset with a mark you got back instead of sending an email like this:
"I don't like what you gave me for number 2. I think you're wrong!"
"I got my mark back from lesson 2 of unit 4 and I politely disagree with what you have marked me. I would like to discuss it, is there a good time that I could call you?"
Note: Consider Adding "inquiry" to your subject line. Inquiry suggests you have a question you want someone to look into.